Administrative Assistant

Responsibilities

PRIMARY PURPOSE AND FUNCTION 

We are seeking a dynamic Administrative Assistant to provide comprehensive office support to multiple departments. The ideal candidate is a highly organized and efficient individual with strong interpersonal and communication skills. It's essential that this candidate is Effectively multi-task and prioritize assignments in a fast-paced environment. 

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES 

Reception Duties: Greeting visitors, answering phones, and directing inquiries to the appropriate person or department. 

Managing Correspondence: Handling emails, mail, and phone calls, and responding to inquiries or forwarding them to the appropriate person. 

Expense Reporting: Assisting with expense reporting by collecting receipts, reconciling expenses, and preparing reports. 

Basic Accounting Tasks: Assisting with basic accounting tasks such as invoicing, processing payments, and reconciling accounts. 

Scheduling and Calendar Management: Organizing appointments, meetings, and events for managers or teams. 

Meeting Support: Assisting with meeting logistics such as room setup, catering arrangements, and preparing meeting materials. 

Assisting with Special Projects: Providing support on special projects or initiatives as needed by the team or management. 

Office Supplies Management: Ordering and maintaining office supplies, ensuring that necessary materials are stocked and available. 

General Office Support: Assisting with any other administrative tasks or duties as needed to support the smooth operation of the office.